> ## Documentation Index
> Fetch the complete documentation index at: https://docs.elateuk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing e-MAR Electronic Medication Records in Elate

> Learn how to add, schedule, and record medication administration using Elate's e-MAR system, including how to interpret medication status indicators.

Elate's Electronic Medication Administration Record (e-MAR) gives you a centralised, date-stamped record of every medication prescribed to a support recipient. You can add new prescriptions, set administration schedules, record outcomes after each dose is given, and track missed administrations — all within the recipient's profile. This guide covers everything from accessing the medication tab through to submitting a recorded administration.

## Accessing the Medication Tab

To view a recipient's current medication record, open their profile from the Client Dashboard and click the **Medication** tab. You will see a list of their active prescriptions, including dosage and scheduled administration times.

To view the full details of a specific prescription, click on it. This expands the record to show:

* Prescription date
* Route of administration
* Medication type
* Reason for medication
* Inventory levels for re-ordering

From this view you can also:

* **Edit** the prescription by clicking the **pen icon**.
* **Delete** the prescription by clicking the **bin icon**.
* **End** the medication by scrolling down and selecting **End Medication**.

## Adding Medication

<Steps>
  <Step title="Navigate to the Medication tab">
    Open the support recipient's profile and select the **Medication** tab.
  </Step>

  <Step title="Click Add Medication">
    Select the **Add Medication** button to open the medication creation form.
  </Step>

  <Step title="Enter the medication details">
    Complete the following fields:

    * **Medication name, strength, and form** — for example, Metformin 500mg tablet.
    * **Route of administration** — such as oral, topical, or inhaled.
    * **Dosage** — the amount to be administered per dose.
    * **Type of medication** — for example, prescribed or over-the-counter.
    * **Reason for medication** — the clinical or care reason for this prescription.
    * **Stock for re-orders** — the current stock level, used to trigger re-order reminders.
  </Step>

  <Step title="Schedule the medication">
    Set a start date and time for the first administration. If the medication is recurring, click **Select Recurrence** and specify the recurrence pattern and end date. Click **Done** once the schedule is configured.
  </Step>

  <Step title="Add support requirements">
    Enter any special instructions or support requirements needed when administering this medication — for example, whether the recipient needs physical assistance or whether the medication must be taken with food.
  </Step>

  <Step title="Save the medication">
    Click **Save** to add the medication to the recipient's profile. It will now appear in the Medication tab and on its scheduled dates.
  </Step>
</Steps>

## Recording Medication Administration

After a medication has been scheduled, you can record whether it was administered on each due date.

<Steps>
  <Step title="Open the Medication tab">
    Navigate to the **Medication** tab in the recipient's profile. Medications are displayed under the date they are scheduled.
  </Step>

  <Step title="Click Record">
    Click the **Record** button next to the medication you are documenting.
  </Step>

  <Step title="Complete the administration record">
    Fill in the following fields:

    * **Outcome** — confirm whether the medication was administered.
    * **Reason if not administered** — if the medication was not given, record why (for example, the recipient refused, or the medication was unavailable).
    * **Notes** — add any relevant observations about the administration.
    * **Updated stock levels** — adjust the current stock count to reflect what was used.
  </Step>

  <Step title="Submit the record">
    Click **Submit** to save the record. The update will be reflected immediately in the recipient's medication profile.
  </Step>
</Steps>

## Understanding Medication Status Indicators

The button displayed next to each scheduled medication changes colour and appearance depending on its date and recording status. Use these indicators to quickly identify what needs attention:

| Indicator            | Appearance             | What it means                                                                                      |
| -------------------- | ---------------------- | -------------------------------------------------------------------------------------------------- |
| **Future scheduled** | Grey plus icon         | The medication is due on a future date. No action is needed yet.                                   |
| **Due today**        | Blue Record button     | The medication is due today. Click to record the administration outcome.                           |
| **Missed (past)**    | Amber exclamation icon | No record was submitted for a past due date. The administration may have been missed or forgotten. |
| **Recorded**         | Green check mark       | The administration outcome has been successfully recorded for this date.                           |

<Note>
  You can still record the outcome for a past date if you forgot to do so at the time. However, always aim to record on the day the medication is due. Late entries increase the risk of errors and make compliance audits harder to pass. If you notice an amber icon, address it as soon as possible.
</Note>